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What is EHR data conversion?

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The adoption of electronic health records (EHR) by healthcare organizations is becoming more and more necessary as the field of healthcare IT develops. Organizations must incorporate the process of data conversion in their implementation plan to guarantee a smooth transition to a new EHR. EHR data conversion, also known as data migration, is the process of transferring data from an outdated health record system to a new one. Between paper-based health records and an EHR, as well as between an old EHR and a new EHR, this EHR data conversion process may take place.

Why do you want to convert your old patient records?

Retention of records – Depending on your state and kind of provider, you might be required to keep your patients’ records for up to 10 years.
Care for ongoing patients: If you anticipate seeing a patient again, you’ll need access to their historical information to check on their allergies, previous illnesses, etc.
Smoother transition to your new EHR: You will be able to see patients in your new EHR more quickly and easily if you can import or have access to prior patient data.


What is the difficulty in EHR data conversion?

The majority of the data in EHR records are not standardized, in contrast to billing, where the majority of data is well standardized because of HIPAA standard claim formats. ICD-10 and CPT codes are standard, but beyond that, most EHR data is highly varied.
There is no set standard for how to record things like history, chief complaints, HPI, exams, plans, etc. Additionally, the majority of EHRs permit doctors to dictate all or a portion of their notes, therefore, it is not possible to export all patient records as data and import them as data into another system.


What are the options for EHR data conversion?

The choices begin with the method of data access. If you’re a surgeon who only sometimes sees the same patient again, your previous vendor might be able to archive your data for you on CDs in a readable format

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